How to add your handwritten signature in Word in 1 minute!

In an increasingly digital world, it is no longer necessary to print a document, sign it by hand and then scan it to send it. 📄✍️

With Microsoft Word, you can easily insert your handwritten signature directly into your documents. It's simple, fast, and, above all, very practical for your letters, contracts, reports, or any other official document.

In this article, we'll guide you step by step on how to insert your handwritten signature in Word like a pro and add it directly to Word options for future use.

Why insert a handwritten signature in Word?

✅ Save time by avoiding printing and scanning.

✅ Give your documents a professional look.

✅ Send your files directly as signed PDFs.

✅ Convenient for students, businesses and individuals.

Step 1 : Prepare your signature

Before adding it to Word, you need to create a digital version of your signature:

Write your signature on a white sheet of paper using a black or blue pen.

Take a picture of it with your smartphone or scan it.

Transfer or save the image to your computer (JPG or PNG format recommended) depending on whether you filmed with a smartphone or scanned it on a scanner.

💡 Tip: PNG format is ideal if you want to remove the white background.

Step 2 : Insert the signature in Word

Open your Word document.

Click Insert → Images.

Select your signature file.

The signature then appears in your document, like a classic image.

Step 3 : Remove the white background (optional)

For a more professional look, you can remove the background of the signature:

Select the inserted image.

Go to Picture Format → Color → Set Transparent Color.

Click on the white background of your signature.

👉 The background disappears, leaving only your handwritten signature visible.

Step 4 : Adjust size and position

Reduce or enlarge the signature using the corners of the image.

Move it to the exact location where you want to sign (for example, at the end of a letter or at the bottom of a contract).

💡 You can also save this signature in a Word template to reuse it more quickly.

Step 5: Save your signed document

Once the signature is inserted:

Save your document in Word format (.docx) if you still want to edit it.

Export it to PDF if you want to send it directly by email with the signature frozen.

Conclusion

And there you have it! 🎉 Now you know how to easily insert a handwritten signature in Word.
No need to print or scan, you gain speed and efficiency.

👉 Feel free to try this method for your next reports, contracts or official letters.

📌 Quick FAQ

1. Can I insert a signature directly on the phone?
Yes, with the Word mobile app, but it's easier to use on a computer.

2. What is the difference between a handwritten signature and an electronic signature?

The handwritten signature is an image of your real signature.

The electronic signature is generated by software or a digital certificate, and it has a stronger legal value.